Headquarters Centralized Purchasing Procedures

The policy is being implemented, for use by all Headquarters Departments, effective November 16, 2020, and will be managed by Trade South.

The purpose of the centralized purchasing policy is to reduce costs while still meeting the needs of the Headquarters departments and events.

The policy requires that all office supplies, break room supplies, and custom imprinting of any kind (clothing, event/group recognition items, awards, journals, mugs, pens, etc.) be processed through Trade South and/or its affiliate programs.

*Any purchases outside of this agreement require approval of Section Head*

Office & Break Room Supplies

All office and breakroom supplies, except for IT equipment supplies will be ordered directly through The Salvation Army’s Office Depot Account or Amazon Business.

  • To reach the Business Office Depot page click the image above or go to Business.OfficeDepot.com
  • For THQ Office Depot account set up, logins, and special-order requests please contact Gillian Barnes x: 10451 (Gillian.Barnes@uss.salvationarmy.org)
  • For Southern Territory Office Depot account set up, special order requests and questions:
  • Office Depot transactions will be billed directly to your HQ Department.
  • Office Depot regularly fills orders free with next day delivery
  • For Officers click on the image above or go to Amazon.SAUSS.net to access your Amazon Business Prime account
  • If an employee would like access to the Amazon Business Prime account, we will ask that the employees follow the “Add Me To Amazon” link to process this request.
    • Here is the link for the flow process to get added to the territorial Amazon account:  https://addmetoamazon.sauss.net.
    • The employee’s direct supervisor should get an e-mail to approve to add them to the account.
  • Amazon Business transactions will need to be paid by credit card and be reimbursed through the expense process.
  • Amazon Business is Prime shipping with two-day free delivery

Branded Products – Special Orders

  • All non-Trade branded products will be ordered directly through 4imprint.
  • This includes promotional products, gifts, Polos, t-shirts, hoodies, hats, pens, tumblers – anything you can put a logo on.
  • Visit their website to review all products and options: 4imprint.com/salvationarmy
  • Order direct through 4imprint by contacting our 4imprint Account Manager – Lisa Simerson
  • Leverage corporate savings to get you the best price!
  • Free set up, free 1st color, no rush charge, 5% additional discount
  • For help or further questions please contact Jeremy Rowland the Trade South Director.

Book & Gift Items

  • All “Special Order” requests for books and gifts will be submitted directly to Jeremy Rowland the Trade South Director.
  • These special orders include non-branded books and gift items from outside suppliers.
  • The Trade South team will work with the company and/or publisher to confirm a wholesale discount using their reseller designation.  Up to 65% savings.
  • Trade South will place the order on behalf of the requested department and process the billing through the THQ procedures.